The primary role of this position is to assist the International Programs Manager through administration of the Society’s international programs and activities. The International Programs Intern will serve in a 20 hour per week part time temporary role as a central member of the Office of External Affairs and support the positive outcome of all projects, initiatives, and strategic activities in concert with the Director of International Affairs’ strategic goals. Serving as administrative support to the APS International Affairs team, international advisory committees, and physicists across the globe, this internship will offer experience with international strategy development for a large, non-governmental organization while working with APS senior international leaders. As the Society expands its international engagement, the International Programs Intern will have the opportunity to impact the development of new and existing programs aimed at international physicists, with a particular focus on young physicists. Do you want to grow your diplomatic correspondence skills, as well as program administration and marketing skill sets? If so, apply today!

This position may require that you spend some time in-office, as well as at various geographically dispersed events and meeting attendance as instructed by your supervisor.

APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package including salary, outstanding benefits, and excellent paid time off.

• Manage logistical and technical aspects of international projects, including webinars that may be organized with internal and external (e.g., fellow physics societies) partners on topics of interest to the international physics community
• Provide administrative, data management, and operational support to the Director of International Affairs and International Programs Manager
• Assist with administration of APS international programs, activities, and initiatives, including managing correspondence with the Communications Department for advertising purposes, monitoring and responding to email correspondence, handling logistics, and tracking tasks
• Edit reports, documents, and communications materials to ensure that messaging aligns with international goals outlined by APS Strategic Plan and other strategy documents
• Help the International Affairs team to design metrics and collect data to evaluate international programs and activities
• Produce copy for advertising materials for APS international programs
• Support the work of the Committees on International Scientific Affairs (CISA) and International Freedom of Scientists (CIFS), including organization of committee meetings, preparation of meeting materials, and providing meeting minutes
• Develop diplomatic correspondence and communications to international physics leaders and partners
• Respond to general office inquiries
• Coordinate logistics for any series of webinars and/or meetings, including corresponding with speakers, advertising the series to international physicists, and executing one webinar monthly for the duration of the internship
• Monitor and respond to inquiries to the International Affairs Department
• Schedule and organize meetings and materials for committees and subcommittees that advise the International Affairs Department
• Track CISA and its subcommittees’ correspondence, maintaining and organizing related to the activities of each group
• Attend weekly check-in meetings with the International Affairs team to discuss priorities of the Department
• Other related duties as assigned

• Minimum of 1 year of work-related experience
• Interest in international relations and science highly desired
• Strong writing and oral communication skills
• Strong editing/proofreading skills
• Strong organizational skills
• Ability to work and collaborate with other APS departments, volunteers, and external partners in a diplomatic and professional manner
• Ability to work independently
• Experience with commonly used technology platforms, such as Gmail, word processing and spreadsheets
• Project management experience. Familiar with standard concepts, practices and procedures of Project Management.
• Exceptionally strong interpersonal skills and the ability to build relationships with staff and volunteer leadership
• Excellent judgment with a high degree of discretion and tact
• Outstanding organizational skills, ability to do complex tasks and take initiative
• Strong critical thinking skills and ability to address and solve problems quickly
• Experience planning and executing meetings and events
• Proven written and verbal communication skills
• Excellent attention to detail
• Ability to adapt to quickly changing schedules
• Ability to work well within a team, as well as independently
• Proficiency with Zoom, Slack, Microsoft Office Suite and Google products

Travel: This position might require in-office work, travel to various geographic events and meeting attendance as instructed by your supervisor. Position may require some limited travel (~5%) to organize and attend approximately 2 committee meetings.

Work Environment:

This role reports to the Washington, D.C. office. This position will require some in-office work, travel to various geographic events and meeting attendance as instructed by your supervisor. The intern will work 20 hours per week. The successful candidate will join a collaborative international organization.

This is Us:

Help us achieve our mission of advancing and diffusing the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community.

At APS, we:

• Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
• Advance scientific discovery and research dissemination
• Advocate for physics and physicists, and amplify the voice for science
• Share the excitement of physics and communicate the essential role physics plays in the modern world
• Promote effective physics education for all

Core Values:

Core values are essential to shaping the culture of an organization. They provide the structure and guidance for how we conduct ourselves in our day-to-day interactions. Every employee has a responsibility for upholding these values. The behaviors and actions associated with demonstrating competency in these Core Values are described in a separate document.
 

Our Core Values:

• The Scientific Method
• Truth and Integrity
• Diversity, Inclusion, and Respect
• Partnering, Cooperation, and Open Collaboration
• Speaking Out
• Education and Learning

Amazing 2022 Benefit Offerings:

• Flexible schedules and ability to work remotely
• 8% employer-paid retirement contribution
• Investment advisement services: 100% employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
• Dental benefits:  individual coverage 100% employer paid
• Vision benefits: individual and dependent coverage 100% employer paid
• Basic Life & Accident insurance: employee coverage 100% employer paid
• Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
• Disability insurance:  employee coverage 100% employer paid
• Healthcare, Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually
• Generous holiday leave: 14 paid days of significance; includes one week closure at the end of December
• Personal leave: 4 days annually
• Volunteer leave: 1 day annually
• Sick leave: 10 days annually
• 10 weeks employer-paid family leave
• College tuition reimbursement plan
• Job related seminar & continuing education
• Training and professional development; access to LinkedIn Learning on-demand courses
• Employee Assistance Program
• Mindfulness Meditation: live and on-demand classes

The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at hr@aps.org. 

All APS Employees must be vaccinated and provide proof of vaccination via our secured vaccination portal Safeter upon hire, unless they have an HR approved medical or religious exemption. The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. We welcome you to apply today!