Responsibilities:

Coordination and Logistics:

• Coordinate APS member participation in advocacy efforts, including Congressional Visits Day and year-round constituent meetings (in-person, virtual, and in-district).
• Schedule meetings, manage travel logistics, and provide ongoing support for volunteer advocates.
• Organize materials and coordinate shipping and fulfillment for advocacy events and recognition programs. 
• Represent APS Public Affairs at scientific conferences and member engagement events. 

Advocacy and Campaign Management:

• Develop, manage, and execute digital grassroots campaigns using APS’s advocacy platforms, including the APS Action Center.
• Draft and maintain digital content such as call-to-action messages, template letters, and informational materials.
• Monitor and analyze data to assess the reach and impact of digital advocacy initiatives.
• Analyze policy issues and translate them into clear, persuasive advocacy messages for diverse audiences.
• Provide input on member advocacy strategy and digital mobilization tactics. (added to increase calibration to “specialist” level role).
• Utilize advocacy platforms to enable APS members to participate in advocacy activities. 

Program Development:

• Lead the administration of the 5 Sigma Honor program, including outreach, evaluation, and recognition of exemplary volunteer advocates.
• Coordinate the development and production of advocacy materials (e.g., one-pagers, signage, giveaways) in collaboration with internal departments.
• Create and adapt content for advocacy and social media aligned with APS’s science policy goals. 
• Recommend improvements to enhance advocacy program impact and efficiency. (added to increase calibration to “specialist” level role) .

Engagement and Communications: 

• Liaise with internal APS teams and external partners to ensure consistent and up-to-date messaging across platforms.
• Support earned media campaigns by coordinating with volunteer contributors and facilitating placement opportunities. 
• Recruit and engage new volunteer advocates through targeted outreach efforts. 

Administrative Support: 

• Maintain and update Government Affairs-related digital content on APS’s website and social media channels.
• Participate in strategic discussions and team meetings related to member mobilization and advocacy planning.
• Exercise organizational judgment and critical thinking to support program development aligned with policy and engagement goals. 
• Assist with special projects and cross-functional initiatives as assigned. 

Education: 

• Bachelor’s degree; relevant work experience considered in lieu of degree.

Experience, Knowledge, Skills, and Abilities: 

• Minimum of one year of experience in policy, advocacy, campaign coordination, or volunteer engagement.
• Demonstrated ability to analyze policy issues.
• Excellent written and verbal communication skills with a high level of professionalism and attention to detail.
• Strong organizational, documentation, and time management skills; ability to prioritize effectively in a fast-paced environment.
• Demonstrated ability to coordinate logistics, develop operational materials, and support processes that drive program success.
• Proficient in Microsoft Office Suite (e.g. Word, Excel), Google Workspace, and Zoom.
• Experience using project management tools such as Asana strongly preferred.
• Self-motivated and capable of working both independently and collaboratively across cross-functional teams.
• Customer-centric and solutions-oriented mindset with strong critical thinking and problem-solving abilities. 
• Flexible and adaptable to shifting priorities and evolving schedules. 

Travel: 

• This position also requires up to 10% travel to attend events and conferences as well as other off-site locations for periodic meetings and training sessions. Additional travel may be required as assigned by the supervisor.
• Regular commuting to APS’ Washington, DC office 2 times per week, with additional visits as assigned by supervisor. Occasional commuting to the College Park, MD office (3-5 times per year), with additional visits as needed. 

Salary:
 

The salary range for this position takes into account various factors influencing compensation decisions, such as skill sets, experience, training, and other business and organizational requirements. The salary listed within the specified ranges considers relevant experience. Our compensation philosophy at APS aims to maintain salaries at the midpoint of the market. As a result, we typically hire within the target starting range. Exceptional, rare cases may merit reviews above target starting range for specialized or niche skills aligned with strategic operational goals.

Hiring Range: $55,069/year - $75,031/year (USD)

Target Starting Range: $55,069/year - $61,264/year (USD)

Work Environment:

As noted above, APS offers a “Remote First” workplace. Although our offices are located on Long Island, NY, College Park, MD and Washington DC, you can work from other places in the United States. We are flexible about work hours, but expect responsiveness during the core of the workday, Eastern Time. 


Our Core Values:

• Scientific Method
• Trust, Integrity, and Ethical Conduct
• Equity, Diversity, and Respect
• Collaboration
• Education and Learning
• Speaking Out

Amazing 2025 Benefit Offerings:

• Flexible schedules and ability to work remotely
• 8% employer-paid retirement contribution
• Investment advisement services: 100% employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
• Lifestyle Spending benefit up to $2000.00 (USD) - 100% employer paid
• Dental benefits:  individual coverage 100% employer paid
• Vision benefits: individual and dependent coverage 100% employer paid
• Basic Life & Accident insurance: employee coverage 100% employer paid
• Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
• Disability insurance:  employee coverage 100% employer paid
• Voluntary Accident & Critical Illness insurance
• Healthcare, Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually
• Generous holiday leave: 17 paid days of significance; includes one week closure at the end of December
• Personal leave: 4 days annually
• Volunteer leave: 1 day annually
• Sick leave: 10 days annually
• Bereavement & Compassion leave: 2 -15 days based on loss
• 12 weeks employer-paid family leave
• College tuition reimbursement plan
• Job related seminar & continuing education
• Professional Certification/Recertification 100% employer paid
• Training and professional development; access to LinkedIn Learning on-demand courses
• Employee Assistance Program
• Mindfulness Meditation: live and on-demand classes
• APS does not offer relocation assistance/costs

 

The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, immigration status, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at hr@aps.org. The “Know Your Rights: Workplace Discrimination is Illegal'' poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The “Pay Transparency Non Discrimination Provision,” prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a "remote first" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations.


 
 

Regular commuting to APS’ Washington, DC office 2 times per week, with additional visits as assigned by supervisor. Occasional commuting to the College Park, MD office (3-5 times per year), with additional visits as needed. 

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