Responsibilities:

• Architects and owns the portfolio management process including project initiation, scoping, prioritization, resource allocation, capacity planning, cadence, and quantitative assessment of project execution and outcomes.

 

• Facilitates the translation of strategic goals into well-defined actions by leading and coordinating designated groups responsible for business planning, through process management.

 

• Collaborates to establish the roadmaps for products and services that are needed to inform prioritization and resource allocation.

 

• With executive support, it resolves resource allocation and other cross-organizational prioritization problems through collaboration and, if necessary, a well-defined escalation process.

 

• Advocates for and establishes a culture of effective strategic business planning enabled by portfolio management to advance strategic aims through the achievement of well-defined goals and supporting actions.

 

• Evaluates and recommends tools necessary to support effective portfolio management while achieving organizational clarity and alignment.

 

• Establishes cross-organizational project management practices to ensure good communication, coordination, and alignment among delivery teams and management.

 

• Continuously improves portfolio management practice and exercises careful change management to introduce refinements.

 

• Assesses and reports on the performance of the portfolio, the constituent projects, and the progress towards achieving the strategic goals.

 

• Coordinates and supports the business planning processes needed to refine goals and organizational strategy with an appropriate cadence

 

• Ensures regular and timely review of goals and outcome metrics with senior leadership and with cross-organizational teams.

Education: 
 

• Bachelor's degree required. 
• Project Management Professional Certification (PMP) preferred.
• Certified Associate in Project Management (CAPM) preferred.
• Comparable project management certifications are preferred.

​​​​​
Experience, Knowledge, Skills, and Abilities: 
 

• Minimum 5 years of experience relevant to strategic planning, innovation management, project management or related roles.
• Minimum of 3 years of demonstrated success implementing and leading large cross functional projects related to innovation and/or strategic initiatives.
• Strong PowerPoint, Excel and Visualization/Infographics and related reporting skills.
• Experience managing complex projects in Asana or a comparable project management software tools.
• Ability to analyze complex business problems, identify opportunities for innovation, and develop actionable strategies to achieve business goals.
• Creative thinker with understanding of innovation methodologies and tools, such as design thinking or lean startup, and be able to apply them effectively.
• This role often involves convening cross-functional teams and collaborating with various stakeholders. Strong leadership and management skills are necessary to inspire and motivate team members, manage projects effectively, and navigate organizational challenges.
• Excellent communication skills to effectively convey ideas, influence stakeholders, and build consensus. Be able to present complex concepts and strategies in a clear and compelling manner to different audiences.
• An ability to align innovation and strategic initiatives with the organization's overall business objectives and competitive landscape.
• Enthusiasm for being part of a small team working on highly visible strategic programs and communications.
• Agility, experience anticipating needs, and the ability to adapt to changing circumstances and pivot quickly when necessary.
• A keen awareness of time and deadlines, so especially when juggling multiple projects or faced with tight deadlines, all activities are completed in a high-quality manner within required timeframes.
• Accountability and a commitment to excellence and achieving desired outcomes, even when faced with obstacles or setbacks.
• Outstanding attention to detail, ensuring all work products are completed thoroughly and accurately.
• Excellent judgment with a high degree of discretion and tact.
• Ability to adapt to quickly changing schedules.
• Ability to work well within a team, as well as independently.
• Proficiency with Zoom, Slack, Microsoft Office Suite, and Google products.

Travel: The position may require some business travel to attend meetings and events as directed by the supervisor.
 

Salary:

The salary range for this role considers the factors that are considered in making compensation decisions, including but not limited to skill sets, experience and training, and other business and organizational needs. APS's Compensation Philosophy is to manage salaries at the midpoint of the market. Therefore, it is the practice to hire within the entry - midpoint range.

Full Range: $78,640k/year - $117,960k/year (USD)

Target Range: $78,640k/year - $98,300k/year (USD)

Work Environment:

As noted above, APS offers a “Remote First” workplace. Although our Editorial Offices are located on Long Island, you can work from other places in the United States. We are flexible about work hours, but expect responsiveness during the core of the workday, Eastern Time. 


This is Us:

Help us achieve our mission of advancing and diffusing the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community.

At APS, we:

• Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
• Advance scientific discovery and research dissemination
• Advocate for physics and physicists, and amplify the voice for science
• Share the excitement of physics and communicate the essential role physics plays in the modern world
• Promote effective physics education for all

Core Values:

Core values are essential to shaping the culture of an organization. They provide the structure and guidance for how we conduct ourselves in our day-to-day interactions. Every employee has a responsibility for upholding these values. The behaviors and actions associated with demonstrating competency in these Core Values are described in a separate document.

Our Core Values:

• The Scientific Method
• Truth and Integrity
• Diversity, Inclusion, and Respect
• Partnering, Cooperation, and Open Collaboration
• Speaking Out
• Education and Learning

Amazing 2023 Benefit Offerings:

• Flexible schedules and ability to work remotely
• 8% employer-paid retirement contribution
• Investment advisement services: 100% employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
• Lifestyle Spending benefit up to $2000.00 (USD) - 100% employer paid 
• Dental benefits:  individual coverage 100% employer paid
• Vision benefits: individual and dependent coverage 100% employer paid
• Basic Life & Accident insurance: employee coverage 100% employer paid
• Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
• Disability insurance:  employee coverage 100% employer paid
• Voluntary Accident & Critical Illness insurance
• Healthcare, Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually
• Generous holiday leave: 17 paid days of significance; includes one week closure at the end of December
• Personal leave: 4 days annually
• Volunteer leave: 1 day annually
• Sick leave: 10 days annually
• Bereavement & Compassion leave: 2 -15 days based on loss
• 12  weeks employer-paid family leave
• College tuition reimbursement plan
• Job related seminar & continuing education
• Professional Certification/Recertification 100% employer paid
• Training and professional development; access to LinkedIn Learning on-demand courses
• Employee Assistance Program
• Mindfulness Meditation: live and on-demand classes
• APS does not offer relocation assistance/costs

 

The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, immigration status, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at hr@aps.org. The “Know Your Rights: Workplace Discrimination is Illegal'' poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The “Pay Transparency Non Discrimination Provision,” prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a "remote first" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations.