The Head of Corporate Relations is responsible for revenue production for APS Scientific Meetings through the sale of sponsorship packages for conferences and events by targeting various Companies and organizations. The Head of Corporate Relations will work with the AIPP representative to create sponsorship and exhibitor packages to include multiple meeting and year-round opportunities.

The Head of Corporate Relations sets target goals and works with AIPP to track our progress and provides weekly updates on results. Provides staff with deliverables to ensure that exhibitor and sponsor needs are met and makes certain that appropriate supporting departments are informed. Assists the Director of Meetings with leading the team to develop and deliver multiple high-quality Society meetings and events that successfully expand the global reach of APS and advance its organizational mission in support of the physics community.
 

• Provide business and subject matter expertise to key stakeholders to develop and implement policies and practices that meet business objectives
• Contribute to development and implementation of departmental policies, practices, and procedures to foster team effectiveness and high-performing dynamics
• Contribute to creation and management of department documentation, such as procedure guides, to ensure flawless execution of all team services
• Develop business plan to grow exhibit and sponsorship revenue by 75% over the next three years
• Lead department data reporting on exhibit and sponsorship sales
• Utilize telephone solicitation, electronic and written correspondence, and face-to-face meetings as tools to reach and exceed the budgeted sponsorship target for each conference
• Ability to effectively plan sales strategy
• Ability to negotiate on behalf of both the buyer and the seller to achieve maximum benefit for both parties
• Work with AIPP to research and develop a list of potential sponsors for each conference
• Work with AIPP to research and develop a list of potential exhibitors
• Develop and maintain relationships with existing and potential sponsors and exhibitors
• Keep precise records of conversations with clients, sponsors and exhibitors
•  Update the sales database as required
• Ensure that sponsors and exhibitors are invoiced once agreements have been reached
• Coordinate various services for meetings
• Develop a Sponsor and Exhibitor Prospectus for each scientific meeting
• Assist in preparing contracts and promotional material to sell
• Go onsite to sell the next opportunity from the current opportunity
• Maintain knowledge of conference timelines and sponsorship deadlines
• Professionally represent APS at all times.
• Create an exhibitor advisory council for the March Meeting to improve the tradeshow
• Capture, analyze, and understand attendance and behavioral data, and create, conduct, and assess post-event evaluations to inform future meetings and events planning.
• Benchmark and implement industry best practices in exhibit and sponsorships sales and corporate relations management
• Work on other meetings and events-planning projects and perform other duties as assigned.

• Minimum of 10 years of progressive experience in the meetings and/or events-planning industry, preferably within an international, nonprofit science-related society.
• Accomplished meetings and/or events professional, with an excellent track record of successful sales and corporate relationship development
• Broad awareness of current and emerging industry trends and demonstrated application of best practices in exhibit and sponsorship sales and corporate development
• Seasoned practitioner of strategic planning, from conception through successful execution
• Strong negotiator, with proven experience in successfully contracting advantageous agreements with strategic partners
• Strong project management and vendor management skills
• Diplomatically astute, able to understand the perspectives of others and resolve conflicts to mutual satisfaction.
• Adept at budget development and management, including trend analysis and pragmatic forecasting.
• Minimum of 5 years of progressive management/supervisory experience.
• Insightful manager, able to develop corporate relationships to the best advantage.
• Capable motivator of people, able to influence without authority and to manage up, down, and across an organization.
• Big picture, strategic thinking combined with attention to detail
• Strong interpersonal, written, and oral communication skills.
• Superior attention to detail, with first-class organizational skills.
• Flexible, with the ability to thrive in a fast-paced environment, while handling multiple projects with tight deadlines
• Proficiency with standard office, event management, and project management software.
• Proven ability to develop solid interpersonal relationships through strong communication and commitment to excellent service
• Ability to anticipate issues and proactively propose solutions

Travel: The position requires frequent travel to conduct site and vendor assessments, and to attend meetings  and events as part of its core responsibilities, as well as additional travel as assigned. 

Work Environment:

Our physical offices are located in Long Island, NY, Washington, D.C and College Park, MD. We are operational in most US states. While most duties can be conducted remotely, all positions require periodic in-person work at the assigned physical location and periodic travel to other APS locations, meetings and events as assigned by your Supervisor. The American Physical Society allows flexible work hours, responsiveness is required however during the core 9 am to 5 pm Eastern Standard Time workday. The successful candidate will join a collaborative international organization.

This is Us:

Help us achieve our mission of advancing and diffusing the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community.

At APS, we:

• Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
• Advance scientific discovery and research dissemination
• Advocate for physics and physicists, and amplify the voice for science
• Share the excitement of physics and communicate the essential role physics plays in the modern world
• Promote effective physics education for all

Core Values:

Core values are essential to shaping the culture of an organization. They provide the structure and guidance for how we conduct ourselves in our day-to-day interactions. Every employee has a responsibility for upholding these values. The behaviors and actions associated with demonstrating competency in these Core Values are described in a separate document.
 

Our Core Values:

• The Scientific Method
• Truth and Integrity
• Diversity, Inclusion, and Respect
• Partnering, Cooperation, and Open Collaboration
• Speaking Out
• Education and Learning

Amazing 2022 Benefit Offerings:

• Flexible schedules and ability to work remotely
• 8% employer-paid retirement contribution
• Investment advisement services: 100% employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
• Dental benefits:  individual coverage 100% employer paid
• Vision benefits: individual and dependent coverage 100% employer paid
• Basic Life & Accident insurance: employee coverage 100% employer paid
• Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
• Disability insurance:  employee coverage 100% employer paid
• Healthcare, Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually
• Generous holiday leave: 14 paid days of significance; includes one week closure at the end of December
• Personal leave: 4 days annually
• Volunteer leave: 1 day annually
• Sick leave: 10 days annually
• 10 weeks employer-paid family leave
• College tuition reimbursement plan
• Job related seminar & continuing education
• Training and professional development; access to LinkedIn Learning on-demand courses
• Employee Assistance Program
• Mindfulness Meditation: live and on-demand classes

The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at hr@aps.org.

All APS Employees must be vaccinated and provide proof of vaccination via our secured vaccination portal Safeter upon hire, unless they have an HR approved medical or religious exemption. The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. We welcome you to apply today!