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Work at APS >> Equity, Diversity & Inclusion, Program Manager
Equity, Diversity & Inclusion, Program Manager
Title:Equity, Diversity & Inclusion, Program Manager
Department:APS Programs

Equity, Diversity & Inclusion, Program Manager

Who we are:

The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.

Position Summary:

The American Physical Society's Programs team is growing! We're looking for a new Equity, Diversity, and Inclusion Program Manager to help us implement programs for students and faculty that support equity, diversity, and inclusion in physics, increasing a diverse physics community to thrive. This role is highly collaborative and works closely with the Diversity team to pursue initiatives aligned with APS Programs and org-wide strategic plans. In this role, you'll engage as a subject-matter expert for the department's activities at conferences and other events to innovate, develop and implement assessments and evaluations to inform projects. If you are a creative builder that can dive into facilitating impactful related activities for program participants and members while steering us consistently toward our broader strategic outcomes. Then this role is for you. Apply today!

The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. This position could require at times in office work, various geographic events and meeting attendance as instructed by your Supervisor. APS offers a dynamic work environment with an outstanding total compensation package including salary, outstanding benefits, and excellent paid time off.

A Typical Week May Look Like This:
  • Develop and facilitate impactful related activities for program participants and members
  • Collaborates with Head of Diversity to pursue new initiatives aligning with the APS and EDI strategic plans
  • Suggest and implement policies that improve project outcomes
  • Develop and implement assessments and evaluations to inform projects
  • Represent the department’s activities at conferences and other events
  • Manage subawards and contracts by writing agreements, monitoring progress, reviewing outcomes, and ensuring that funder requirements are met
  • Manage and track project budgets and approve invoices
  • Meet all objectives, deliverables, and deadlines associated with assigned projects
  • Work collaboratively with program manager team and program teams
  • Supervise summer interns, consultants and contractors when necessary
  • Write and edit articles, brochures, project reports, proposals, and web-based materials
  • Organize project materials, data, and policies in accessible ways
  • Facilitate events and meetings through management of task lists, agendas, and outcomes
  • Coordinate with communication department to create graphics and materials
  • Develop and manage project work plans
  • Other duties as assigned

Is This You:

Education: Masters plus two years OR Bachelor’s plus four years of experience.

Experience, Knowledge, Skills, and Abilities: 
  • Minimum years of work experience or demonstrated skills/expertise.
  • Familiar with issues affecting physics community through direct experience with science research and pedagogy, and an ability to engage with a wide variety of stakeholders in the physics community.
  • Knowledge of peer-reviewed literature, reports and other publications related to diversity, equity, and inclusion preferred.
  • Expertise in managing programs to support members of historically marginalized groups.
  • Experience in organizing events and writing complex reports and promotional materials
  • Must be able to work independently and recognize critical issues or decisions that require deliberation based on complex interactions between project participants and stated policies.
  • Must have ability to take initiative in identifying and responding to issues as they arise. Strong polished interpersonal skills needed.
  • Customer service orientation desired.
  • Ability to resolve conflicts constructively, and to empathize and understand perspectives of others.
  • Computer skills and high level of proficiency in standard office software are essential.
  • Strong organization, documentation, and prioritization skills.
  • Strong written and verbal communication skills.
  • Excellent attention to detail.
  • Ability to adapt to quickly changing schedules.
  • Ability to work well with interdepartmental teams as well as independently.

Travel: The position requires frequent travel to conduct site and vendor assessments, and to attend meetings and events as part of its core responsibilities, as well as additional travel as assigned.

Our Mission:

To advance and diffuse the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community, we:

  • Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
  • Advance scientific discovery and research dissemination
  • Advocate for physics and physicists, and amplify the voice for science
  • Share the excitement of physics and communicate the essential role physics plays in the modern world
  • Promote effective physics education for all

Our Core Values:

  • The Scientific Method
  • Truth and Integrity
  • Diversity, Inclusion, and Respect
  • Partnering, Cooperation, and Open Collaboration
  • Speaking Out
  • Education and Learning

The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact APS Human Resources at

All APS Employees must be vaccinated and provide proof of vaccination via our secured vaccination portal Safeter upon hire, unless they have an HR approved medical or religious exemption. The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. We welcome you to apply today! 

This opening is closed and is no longer accepting applications
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