Work at APS >> Education & Diversity Program Manager
Education & Diversity Program Manager
Title:Education & Diversity Program Manager
Department:APS Programs
Location:Various Locations

Education & Diversity Program Manager

Who we are:
The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents over 55,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world. Society offices are located in College Park, MD (Headquarters), Ridge, NY, and Washington, D.C.

Position Summary:

The Education and Diversity Program Manager is primarily responsible for managing the National Mentoring Community. They will also organize, develop, and improve department programs that advance education and diversity in the physics community.

A Typical Week May Look Like This:
  • Develop and facilitate impactful mentoring related activities for program participants and members
  • Collaborates with Head of Diversity to pursue new initiatives aligning with the APS and EDI strategic plans
  • Suggest and implement policies that improve project outcomes
  • Develop and implement assessments and evaluations to inform projects
  • Interact with physics faculty, students, and administrators to promote APS efforts
  • Represent the department’s activities at conferences and other events
  • Manage sub awards and contracts by writing agreements, monitoring progress, reviewing outcomes, and ensuring that funder requirements are met
  • Manage and track project budgets and approve invoices
  • Meet all objectives, deliverables, and deadlines associated with assigned projects
  • Work collaboratively with program manager time and project teams
  • Supervise summer interns, consultants and contractors when necessary
  • Write and edit articles, brochures, project reports, proposals, and web-based materials
  • Organize project materials, data, and policies in accessible ways
  • Facilitate events and meetings through management of task lists, agendas, and outcomes
  • Coordinate with communication department to create graphics and materials
  • Develop and manage project work plans
  • Other duties as assigned

Is This You:

Education:  Masters or equivalent experience OR Bachelor’s plus two years of related experience

Experience, Knowledge, Skills and Abilities:

  • Deep understanding of issues affecting physics community through direct experience with science research and pedagogy, and an ability to engage with a wide variety of stakeholders in the physics community
  • Strong knowledge of peer-reviewed literature, reports and other publications related to diversity, inclusion, and mentoring preferred.
  • Experience in organizing events and writing complex reports and promotional materials
  • Able to manage multiple complex tasks, and to jump quickly between these projects as timelines demand
  • Must be able to work independently and recognize critical issues or decisions that require deliberation based on complex interactions between project participants and stated policies
  • Must have ability to take initiative in identifying and responding to issues as they arise. Strong polished interpersonal skills needed.
  •  Customer service orientation desired
  • Ability to resolve conflicts constructively, and to empathize and understand perspectives of others
  • Computer skills and high level of proficiency in standard office software are essential
  • Strong organization, documentation, and prioritization skills
  • Strong written and verbal communication skills
  • Excellent attention to detail
  • Ability to adapt to quickly changing schedules
  • Ability to work well with interdepartmental teams as well as independently

Our Mission:

To advance and diffuse the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community, we:

  • Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
  • Advance scientific discovery and research dissemination
  • Advocate for physics and physicists, and amplify the voice for science
  • Share the excitement of physics and communicate the essential role physics plays in the modern world
  • Promote effective physics education for all

The core values that drive our mission are:

  • The Scientific Method
  • Truth and Integrity
  • Diversity, Inclusion, and Respect
  • Partnering, Cooperation, and Open Collaboration
  • Speaking Out
  • Education and Learning


The American Physical Society is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Human Resources. 

The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations.

We welcome you to apply today! 

This opening is closed and is no longer accepting applications
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