Work at APS >> Human Resource Coordinator
Human Resource Coordinator
Title:Human Resource Coordinator
Department:Human Resources

Human Resoure Coordinator


Who we are:

The American Physical Society is a nonprofit membership organization working to advance physics by fostering a vibrant, inclusive, and global community dedicated to science and society. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and around the world.


Position Summary:

The Human Resources Coordinator assists in the HR day-to-day operations including recruiting, training, employee support, and or employee records. Provides comprehensive executive administrative support to the Chief Human Resources Officer.

APS has a “remote first” concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package, including salary, outstanding benefits, and excellent paid time off.


  • Scheduling of Chief Human Resource Officer's calendar, Human Resource (HR) meetings, and staff events.
  • Data entry - ensures accurate changes/updates into Human Resource Information System (HRIS) and other systems.
  • Provide employee support on various HR related topics and respond to routine staff email queries. Escalate complex and/or sensitive issues to the appropriate HR staff.
  • Prepare electronic payroll documents and letters as directed with ability to create HRIS reports.
  • Maintain electronic files, ensuring they are up-to-date and contain all documents consistent with HR policy and procedures. Ensure filing is done on a consistent basis to avoid a backlog.
  • Provides in person support for setting up of meetings at APS DC or College Park offices.
  • Performs other duties as assigned. The omission of specific duties does not preclude the assignment of other duties that are logically related to the position.
  • Prepare payroll documents, review time card accuracy, identify and resolve issues with employees and supervisors. Create and generate routine and ad hoc reports from the database as requested and audit data as necessary to ensure accuracy.
  • Verify Time off requested via HRIS (ADP) for payroll processing.

  • Associates degree (directly relevant work experience in lieu of degree accepted).

Experience, Knowledge, Skills, and Abilities: 
  • Minimum 3 years HR office administrative assistance work experience.
  • Proficiency in Microsoft Excel, Word, Google Suite including Gmail, PowerPoint,Adobe X Pro, Org Chart Software.
  • Competent computer skills to produce accurate and presentable data (forms, tables, and spreadsheets).
  • Some HRIS experience is preferred.
  • Working understanding of human resource principles, practices and procedures.
  • Service-oriented and personable team player with high degree of professionalism and commitment to confidentiality required.
  • Ability to adapt to changes in the work environment and schedules, prioritize responsibilities to work efficiently in a fast-paced environment and respond quickly to concerns.
  • Demonstrate strong attention to detail, organization and documentation skills.
  • Ability to meet deadlines with minimal supervision.
  • Strong written and verbal communication skills.
  • Ability to adapt to quickly changing schedules.
  • Ability to work well with interdepartmental teams as well as independently.

Travel: The position requires up to 5% of travel for in-person meetings with staff as well as periodic, as well as additional travel as assigned.


The salary range for this position takes into account various factors influencing compensation decisions, such as skill sets, experience, training, and other business and organizational requirements. The salary listed within the specified ranges considers relevant experience. Our compensation philosophy at APS aims to maintain salaries at the midpoint of the market. As a result, we typically hire within the target starting range. Exceptional, rare cases may merit reviews above target starting range for specialized or niche skills aligned with strategic operational goals.

Hiring Range: $48,263/year - $65,659/year (USD)

Target Starting Range: $48,263/year - $53,611/year (USD)

Work Environment:

As noted above, APS offers a “Remote First” workplace. Although our offices are located on Long Island, NY; Washington DC; and College Park, MD, you can work from other places in the United States. We are flexible about work hours, but expect responsiveness during the core of the workday, Eastern Time. 

This is Us:

Help us achieve our mission of advancing and diffusing the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community.

At APS, we:

  • Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
  • Advance scientific discovery and research dissemination
  • Advocate for physics and physicists, and amplify the voice for science
  • Share the excitement of physics and communicate the essential role physics plays in the modern world
  • Promote effective physics education for all

Core Values:

Core values are essential to shaping the culture of an organization. They provide the structure and guidance for how we conduct ourselves in our day-to-day interactions. Every employee has a responsibility for upholding these values. The behaviors and actions associated with demonstrating competency in these Core Values are described in a separate document.

Our Core Values:

  • Scientific Method
  • Trust, Integrity, and Ethical Conduct
  • Equity, Diversity, and Respect
  • Collaboration
  • Education and Learning
  • Speaking Out

Amazing 2024 Benefit Offerings:

  • Flexible schedules and ability to work remotely
  • 8% employer-paid retirement contribution
  • Investment advisement services: 100% employer paid
  • Medical benefits: PPO or HDHP option
  • Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
  • Lifestyle Spending benefit up to $2000.00 (USD) - 100% employer paid
  • Dental benefits:  individual coverage 100% employer paid
  • Vision benefits: individual and dependent coverage 100% employer paid
  • Basic Life & Accident insurance: employee coverage 100% employer paid
  • Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
  • Disability insurance:  employee coverage 100% employer paid
  • Voluntary Accident & Critical Illness insurance
  • Healthcare, Commuter & Dependent care flexible spending accounts
  • Vacation: 15 days annually
  • Generous holiday leave: 17 paid days of significance; includes one week closure at the end of December
  • Personal leave: 4 days annually
  • Volunteer leave: 1 day annually
  • Sick leave: 10 days annually
  • Bereavement & Compassion leave: 2 -15 days based on loss
  • 12 weeks employer-paid family leave
  • College tuition reimbursement plan
  • Job related seminar & continuing education
  • Professional Certification/Recertification 100% employer paid
  • Training and professional development; access to LinkedIn Learning on-demand courses
  • Employee Assistance Program
  • Mindfulness Meditation: live and on-demand classes
  • APS does not offer relocation assistance/costs


The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, immigration status, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at The “Know Your Rights: Workplace Discrimination is Illegal'' poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The “Pay Transparency Non Discrimination Provision,” prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a "remote first" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. #LI-SB1


The deadline to apply is July 12th, 2024.