Work at APS >> Program Coordinator
Program Coordinator
Title:Program Coordinator
Department:Project Development
Location:College Park, MD

Program Coordinator

Who we are:
The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents over 55,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world. Society offices are located in College Park, MD (Headquarters), Ridge, NY, and Washington, D.C.

Position Summary:

The Program Coordinator will support the Gordon and Betty Moore Foundation Fundamental Physics Innovation Awards and the operations of other APS efforts that work to strengthen the physics community, and support physicists, as needed. The Moore Awards stimulate ideas on innovative ways in which emerging technologies can be used to address pressing problems in fundamental physics. The awards support a variety of ways to bring people together to discuss and collaborate on ideas in these areas. This Program Coordinator position in the Project Development department at APS will support the full award process through proposal, review and award and include areas such as external communications, coordination of meetings, and management of reimbursements. 

A Typical Week May Look Like This:
  • Monitor and coordinate accounting activities as appropriate, and prepare internal reports for management, as required.
  • Maintenance of various project documentation, plans and reports.
  • Assist in the preparation of project reports and publications, including internal and external documents such as reports for funders and publicity materials.
  • Update and maintain program calendars; schedule internal and external meetings.
  • Assist with maintaining information on project websites and listservs.
  • Collect and organize project data and information.
  • Coordinate mailings of publications and other materials.
  • Develop timelines for completing various department activities in conjunction with program cycles.
  • Work collaboratively with program management to support planning and coordination for various programs and attached activities.
  • Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specific issues.
  • Develop familiarity with departmental projects and activities and be prepared to provide flexibility in staffing according to departmental needs.

Is This You:

Education: Bachelor's degree preferred or demonstrated work experience.

Experience, Knowledge, Skills and Abilities:

  • Minimum three years of work experience.
  • Ability to work independently with little or no supervision for extended periods, proactively identify and respond to needs, and exercise judgment.
  • Ability to take initiative in identifying and responding to issues as they arise.
  • Ability to handle several complex projects simultaneously.
  • Computer skills and high level of proficiency in standard office software.
  • Customer service orientation.
  • Ability to resolve conflicts constructively, and to empathize and understand perspectives of others.
  • Willingness and ability to work as a team player.
  • Strong skills in organization, documentation, and prioritization.
  • Strong written and verbal communication skills.
  • Excellent attention to detail.
  • Ability to adapt to quickly changing schedules.

Position may require some business travel to attend meetings and events as directed by supervisor.

Our Mission:

To advance and diffuse the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community, we:

  • Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
  • Advance scientific discovery and research dissemination
  • Advocate for physics and physicists, and amplify the voice for science
  • Share the excitement of physics and communicate the essential role physics plays in the modern world
  • Promote effective physics education for all

The Core Values That Drive Our Mission Are:

  • The Scientific Method
  • Truth and Integrity
  • Diversity, Inclusion, and Respect
  • Partnering, Cooperation, and Open Collaboration
  • Speaking Out
  • Education and Learning


The American Physical Society is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, ethnic or national origin, ancestry, pregnancy (including childbirth or related condition), citizenship, familial status, mental or physical disability, veteran status, genetic information, other non-disqualifying disability, or any other characteristic protected by law. 

We welcome you to apply today! 

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