Who We Are
The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents over 55,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world. Society offices are located in College Park, MD (Headquarters), Ridge, NY, and Washington, D.C.

Position Summary
APS seeks a Program Analyst to provide analytical and project management support to the APS Director of Project Development on a wide range of projects and programs with national impact in the area of diversity and education. Current projects include helping undergraduate physics departments advance educational standards, increasing the number of women pursuing physics degrees, and managing external grants that fund innovative ideas to advance the physics community. You will be a part of these projects - and you will have a big impact on the future of the physics field. If you are a detailed person who wants to have a big impact, we invite you to read more!

A Typical Week May Look Like This…

• Collect, organize, and review documents and data for various work functions (e.g., collecting input from multiple individuals, reviewing to make sure this is addressing the correct issue, and combining into a single document).
• Draft and edit letters, reports, graphs, graphics, and other documents to further APS impact in various issues to internal and external audiences.
• Create final presentation-quality documents from final edited versions for broad dissemination to the scientific community.
• Work with the Director to establish new programs to address the needs of the physics community in areas of education and diversity, and more broadly across the society.
• Investigate new programs, prepare recommendations and supporting documentation to aid in larger program decisions.
• Assist with reporting on federal and foundation grant activities including annual reports, programmatic updates, financial accounting, entering information into federal or other websites, etc. Create public-facing documents to reflect successes and highlight needed modifications to improve effectiveness of programs.
• Provide administrative management support for a variety of programs including calendar support, travel planning, reimbursements, minutes at selected meetings, measurement of deliverables and deadlines, and reporting on key milestones.
• Set agendas for meetings, and work with high-level external people to help organize and track work on various projects.

Is This You?

• Bachelor’s degree in physics or other scientific/technical field.  Master's degree preferred.  
• 2-3 years professional experience in a program analyst role (or related experience).  
• Advanced proficiency in MS Word for document creation, production, and document control.  
• Advanced proficiency with MS Excel (data analysis, graphs). 
• Advanced proficiency with MS Powerpoint to create compelling presentations for executive use and distribution.  
• Intermediate proficiency with database management programs.
• Expressed interest and background in STEM (Science, Technology, Engineering, and Math) diversity initiatives.
• Excellent communication, organizational, and writing skills (you will be interacting with senior level officials from academia and government on grant issues).  
• Ability to travel several times each year to attend conferences and meetings.  

This is Us!
The American Physical Society strives to: 

• Be the leading voice for physics and an authoritative source of physics information for the advancement of physics and the benefit of humanity.
• Provide effective programs in support of the physics community and the conduct of physics.
• Collaborate with national scientific societies for the advancement of science, science education and the science community.
• Cooperate with international physics societies to promote physics, to support physicists worldwide and to foster international collaboration.
• Promote an active, engaged and diverse membership, and support the activities of its units and members.