Work at APS >> Special Projects Organizer
Special Projects Organizer
Title:Special Projects Organizer
Department:Government Affairs
Location:Washington, DC
Special Projects Organizer

Who we are:
The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents over 55,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world. Society offices are located in College Park, MD (Headquarters), Ridge, NY, and Washington, D.C.

Position Summary:

The Special Project Organizer is an integral member of the nuclear threat reduction Innovation Fund (IF) project team and provides direct support to team members and associated APS OGA staff. The Organizer is responsible for maintaining a database of members of the Physicists Coalition for Nuclear Threat Reduction and their advocacy participation; providing regular updates to coalition members concerning coalition activities, relevant news and opportunities for engagement; establishing and maintaining relationships with local and regional groups, as appropriate; maintaining social media presence; serving as the point of contact for all  questions regarding the Coalition; and ensuring all Coalition seminars are well advertised. The intended term of the role is 2 years.

A Typical Week May Look Like This:
  • Coordinate with speakers, host institutions, and OGA staff on Coalition colloquia
  • Establish and maintain relationships with local and regional groups, and NGOs active in arms control, that could serve as potential partners of the coalition, as advised by Coalition leadership and OGA staff
  • Develop content for the Coalition’s social media presence (e.g. Twitter, Facebook, website, etc.)
  • Develop and maintain a database of Coalition members and their advocacy activity
  • Develop system to provide Coalition members with regular updates on Coalition activities, relevant news and opportunities for engagement
  • Draft communications to the full Coalition and strategic subsets of Coalition members
  • Attend Coalition colloquia, APS national meetings and other events as determined by Coalition leadership and OGA leadership
  • Serve as point of contact for all questions related to nuclear threat reduction IF project
  • Communicate regularly with Coalition leadership and OGA staff

Is This You:
  • Bachelor’s degree required; previous organizing experience (campaign, nonprofit, etc) preferred
  • At least three (3) years of experience in government affairs or equivalent setting
  • Exceptionally strong interpersonal and collaborative skills and ability to organically build relationships with leadership, staff and volunteers
  • Strong organization, documentation, and prioritization skills
  • Strong critical thinking skills and ability to address and solve problems quickly; takes initiative
  • Experience organizing and executing meetings and events
  • Proven written and verbal communication skills
  • Excellent attention to detail
  • Ability to adapt to quickly changing schedules
  • Ability to work well within a team, as well as independently as a self-starter
  • Proficiency with Microsoft Office Suite and Google products
  • Highly organized and able to manage multiple projects at once without sacrificing quality

Our Mission:

To advance and diffuse the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community, we:

  • Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
  • Advance scientific discovery and research dissemination
  • Advocate for physics and physicists, and amplify the voice for science
  • Share the excitement of physics and communicate the essential role physics plays in the modern world
  • Promote effective physics education for all

The Core Values That Drive Our Mission Are:

  • The Scientific Method
  • Truth and Integrity
  • Diversity, Inclusion, and Respect
  • Partnering, Cooperation, and Open Collaboration
  • Speaking Out
  • Education and Learning


The American Physical Society is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, ethnic or national origin, ancestry, pregnancy (including childbirth or related condition), citizenship, familial status, mental or physical disability, veteran status, genetic information, other non-disqualifying disability, or any other characteristic protected by law. 

We welcome you to apply today! 

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