Do you like to travel? Want to join a dynamic team that develops and implements a range of programs that improve physics education, impact policy makers, increase diversity, inform the public about the importance of physics? Then joining the APS Meetings Department that hosts annual meetings attended by thousands of physicists, scientists, and journalists as the Programs Assistant is ideal for you.

By working as a Programs Assistant, you would be functioning as a key team member carrying out the department‘s responsibility of processing and maintaining abstract data seen by people from around the world. Our Programs Assistant will work out of our College Park, Maryland office and will work in a hybrid schedule to work both on-site and remote as needed.

• Assists with preparing abstract data for sorters meetings. Assists in ensuring accurate data entry regarding the association’s electronic databases and files for meeting events.

• Assists with generating large data sets and manipulating data from excel or google sheets.

• Assists with responding to high volumes of author inquiries to update abstract information.  Maintain and update abstract data, as needed

• Makes edits to abstract data at the request of the submitting author.

• Respond to written inquiries from abstract authors within two business days  involving author abstract submissions, while providing a high level of customer service.

• Performs data entry including proofing data for accuracy.  

• Performs and ensures accurate data entry of abstract information received from submitting authors.  

• Assumes all responsibilities as delegated by the department management.

• Researches and creates member account information using Nimble for members and non-members.  

• Assist with additional departmental duties as assigned. Assisting with routine inquiries. 

• Attention to detail in verbal and written correspondence.

• Strong excel skills.
   

• Prior association or customer service center experience.
• Strong data entry, editing and proofreading skills.
• Sales Force/Nimble database experience, preferably.
• Highly proficient in data entry, the ability to pay close attention to detail.
• Strong written communication skills.
• Advanced in Excel and Google Sheets while working with large data sets.

Travel: Travel may be required to assist with on-site registration or at the Abstract Help Desk at association events.

Our Mission:

To advance and diffuse the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community, we:

• Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
• Advance scientific discovery and research dissemination
• Advocate for physics and physicists, and amplify the voice for science
• Share the excitement of physics and communicate the essential role physics plays in the modern world
• Promote effective physics education for all

Our Core Values:

• The Scientific Method
• Truth and Integrity
• Diversity, Inclusion, and Respect
• Partnering, Cooperation, and Open Collaboration
• Speaking Out
• Education and Learning

The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact APS Human Resources.

The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. This position will require periodic presence in the College Park office.

We welcome you to apply today!