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Marketing Specialist, Publications
Title:Marketing Specialist, Publications

Marketing Specialist, Publications

Who we are:

The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.

Position Summary:


Do you want to be a key stakeholder in the APS Communications Department by supporting the growing careers of researchers in the physics community? Do you enjoy traveling across the country to interact with world-leading scientists? Are you detail oriented, and thorough when it comes to managing social media channels, email communications, digital advertising, and monitoring and reporting on campaign analytics? Then apply today to become the Marketing Specialist for the American Physical Society (APS) as a contributing member of the Communications Department. The Marketing Specialist will support the objectives, goals, and operation of the publishing and marketing activities for the Physical Review journals, the world’s leading publisher of physics research. Join us at APS, a 123-year-old non-profit membership organization with a diverse team of professionals who truly enjoy what they do!

Our Marketing Specialist may travel up to 20% business travel to attend meetings and events as directed by the supervisor.


The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. This position could require at times in office work, various geographic events and meeting attendance as instructed by your Supervisor. APS values diversity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package including salary, outstanding benefits, and excellent paid time off.




  • Research meeting/conference opportunities for journal promotion, create and monitor yearly calendar of activities, and coordinate logistics with marketing and editorial staff
  • Coordinate the registration and payment for exhibit space, furnishings, and booth equipment
  • Coordinate with APS social media team and science media team for maximum exposure of journal news and activities on APS social media channels
  • Coordinate production, review, and distribution of annual journal catalog
  • Coordinate invitation lists, responses, reservations, and arrangements for special events

Project Management:

  • Travel to meetings, interact with visitors to promote journals, and manage booth set-up, teardown, and shipping of supplies
  • Work with APS meetings department and outside vendors to ensure maximum journal exposure at meetings
  • Prepare exhibit expense reports for each show, including marketing costs and other related financial details
  • Select, order, and manage promotional product inventory for use in marketing related activities
  • Provide routine reports of engagement statistics for journal email, social media and exhibiting campaigns
  • Exhibit at Librarian-focused conferences and work with Publishing sales team to ensure a strong presence
  • Manage online events promoting the Physical Review Journals
  • Other duties as assigned


  • Assist in writing content, selecting artwork, and copyediting marketing collateral: advertisements, flyers, brochures, catalogs, banners, and other products as needed
  • Work with graphic designers to ensure designs adhere to existing brand guidelines
  • Manage annual promotional content for selected journals including social media presence, routine email communications including promotional emails as well as in-house advertising
  • Coordinate production, review, and distribution of annual journal catalog
  • Coordinate invitation lists, responses, reservations, and arrangements for special events
  • Monitor the journal and librarian webpages to ensure content is up-to-date and accurate
Education: Bachelors degree preferred.

Experience, Knowledge, Skills, and Abilities: 
  • Minimum of 2 years office administration, marketing, and customer service experience required
  • Word, Excel, and database experience
  • Travel as required
  • Personable, good communicator, professional demeanor, team player, able to handle multiple tasks
  • Strong organization, documentation, and prioritization skills
  • Strong written and verbal communication skills
  • Excellent attention to detail
  • Ability to adapt to quickly changing schedules
  • Ability to work well with interdepartmental teams as well as independently

Travel: This position may require up to 20% business travel to attend meetings and events as directed by supervisor.

Work Environment:

Our physical offices are located in College Park, MD, Washington D.C and Hauppauge, N.Y. We are operational in most US states. We are not operational in all 50 states. The APS has a “remote first” concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS allows flexible work hours; responsiveness is required, however, during the core 9 am to 5pm Eastern Standard Time workday.

Our Core Values:

  • The Scientific Method
  • Truth and Integrity
  • Diversity, Inclusion, and Respect
  • Partnering, Cooperation, and Open Collaboration
  • Speaking Out
  • Education and Learning

Web Presence:


Social Media:

Amazing 2023 Benefit Offerings:

  • Flexible schedules and ability to work remotely
  • 8% employer-paid retirement contribution
  • Investment advisement services: 100% employer paid
  • Medical benefits: PPO or HDHP option
  • Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
  • Lifestyle Spending benefit up to $2000.00 (USD) - 100% employer paid 
  • Dental benefits:  individual coverage 100% employer paid
  • Vision benefits: individual and dependent coverage 100% employer paid
  • Basic Life & Accident insurance: employee coverage 100% employer paid
  • Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
  • Disability insurance:  employee coverage 100% employer paid
  • Voluntary Accident & Critical Illness insurance
  • Healthcare, Commuter & Dependent care flexible spending accounts
  • Vacation: 15 days annually
  • Generous holiday leave: 17 paid days of significance; includes one week closure at the end of December
  • Personal leave: 4 days annually
  • Volunteer leave: 1 day annually
  • Sick leave: 10 days annually
  • Bereavement & Compassion leave: 2 -15 days based on loss
  • 12  weeks employer-paid family leave
  • College tuition reimbursement plan
  • Job related seminar & continuing education
  • Professional Certification/Recertification 100% employer paid
  • Training and professional development; access to LinkedIn Learning on-demand courses
  • Employee Assistance Program
  • Mindfulness Meditation: live and on-demand classes
  • APS does not offer relocation assistance/costs

The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, immigration status, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at

The “Know Your Rights: Workplace Discrimination is Illegal'' poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The “Pay Transparency Non Discrimination Provision,” prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. All APS Employees must be vaccinated and provide proof of vaccination via our secured vaccination portal upon hire, unless they have an HR approved medical or religious exemption. The APS has a "remote first" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. We welcome you to apply today! 



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